Kognitos
Dropbox

File Workflows That Handle Themselves.

Automate file organization, approval routing, and content lifecycle management in Dropbox with plain-English rules your teams build in minutes.

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English as Code

Describe It in English.
It Runs Deterministically.

Overview

Monitor Dropbox folders for new uploads; classify and organize files by type and project; route documents for approval and enforce retention policies automatically.

Execution Steps

1

Detect and Classify Uploads

  • Monitor shared Dropbox folders for newly uploaded files and extract metadata like file type, size, and creator
  • Classify each file into the correct project folder based on naming conventions, content analysis, and upload location
2

Route for Approval

  • Identify files requiring review such as contracts, design assets, or compliance documents based on folder rules
  • Send an approval request to the designated reviewer with a Dropbox preview link and a one-click approve or reject action
3

Enforce Retention and Archive

  • Scan Dropbox folders for files past their retention period and move them to a cold storage archive
  • Log every classification, approval, and archival action to the compliance audit trail
Use Cases

Enterprise
Use Cases

Automated File Organization

Sort every file uploaded to Dropbox into the correct project folder based on content type and naming patterns — no manual drag-and-drop.

Document Approval Routing

Route Dropbox documents to the right reviewer when they land in a designated folder and track approval status through completion.

Retention Policy Enforcement

Automatically archive or delete Dropbox files that exceed their retention period, keeping storage clean and compliant without manual audits.

FAQs

Frequently asked
questions.

Kognitos is a leading US-based artificial intelligence platform designed to transform how businesses operate by automating repetitive tasks and enhancing efficiency. Our AI automation platform allows users to automate complex business processes simply by communicating their goals in plain English. Leveraging advanced technologies like a proprietary LLM-based interpreter, Intelligent Document Processing (IDP), Optical Character Recognition (OCR), and Natural Language Processing (NLP), Kognitos enhances productivity, speed, and accuracy. Unlike traditional automation solutions that require complex coding, Kognitos offers unparalleled adaptability and scalability, empowering businesses to streamline workflows and eliminate manual tasks without extensive technical knowledge.

Process automation refers to the use of technology to automate repetitive, manual tasks within a business or organization. The goal is to streamline and optimize workflows, increase efficiency, reduce errors, and save time and resources. This can be achieved through the implementation of various technologies, such as RPA, Workflow Automation, Machine Learning and Artificial Intelligence.

Security is a core principle of Kognitos' architecture, built on state-of-the-art cloud services with strong security foundations. Critical business processes run on the Kognitos platform, and we prioritize the security of both the processes and their data. Kognitos employs serverless, cloud-based services with the principle of least privilege access. For example, a service without a need to access a database does not have access to it. Kognitos has achieved the SOC 2 Type II certification for our best-in-class security controls and compliance with the AICPA's Trust Services Criteria. Learn more

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