Stop spending $15 per invoice.
Zero bots. Zero maintenance. Zero developers. The hidden cost of manual processing is $15–$25 per invoice. Kognitos recovers that margin while catching the errors humans naturally miss. Production-ready in 14 days.
Recognized by Leading Analysts
3-way matching is your biggest bottleneck.
The line-by-line grind. AP teams spend 70% of their month comparing POs, GRNs, and invoices across disconnected systems. Partial deliveries make it worse: one PO can have multiple shipments, each with a different GRN.
The 22% exception tax. Messy OCR, vendor errors, and partial shipments drive a 22% exception rate, 917 hours of human triage monthly for a mid-market firm. And late matching means late payments: ~$300K in early-pay discounts forfeited every year.
The audit fire drill. Manual processes lack a readable trail, so auditors flag gaps and your team scrambles to reconstruct decisions. Without automated verification, fraudulent or duplicate invoices slip through; manual spot-checks can’t catch everything.
If you can type an email, you can “code” Kognitos.
The Kognitos platform is built on one principle: English as Code™. If the system is unsure, it asks a human in plain English. No guessing. No errors.
“Extract the invoice data, normalize the line items, and prepare them for matching.”
- 01Extract the invoice data
- 02Normalize the line items
- 03Prepare them for matching
“Match each invoice line to the PO and goods receipt. Post the matched record back to NetSuite.”
- 01Match each invoice line to the PO
- 02Match it to the goods receipt
- 03Post the matched record back to NetSuite
“If the shipping fee is >10% of the PO total, ask Sarah for approval.”
- 01Check the shipping fee against the PO total
- 02If it is over 10%, ask Sarah for approval
See your savings in 30 seconds.
Enter your numbers. Watch the math do itself.
Fully burdened cost: includes labor, benefits, software, and error remediation. IOFM benchmark: $15–$25
- Current annual AP cost
- $900,000
- Kognitos annual cost
- $180,000
- Early-pay discounts recaptured
- $300,000
- ROI
- 5.7x
- Payback period
- < 3 months
Don’t take our word for it. Take theirs.
JBI Interiors started with AP invoice matching through Kognitos + Epicor. Their CFO called it “fruit on the ground” for quick value, and they are now expanding to sales order entry. 3-way matching is your fastest path to ROI, and the on-ramp to full finance automation.
Hallucination-free automation.
The same engine that automates 3-way matching powers accounts receivable, procurement, and sales order entry.
invoice = bot.read_screen(region=(120,340,580,380))
po = erp.query("SELECT po_num FROM orders WHERE...")
if abs(float(invoice['total']) - float(po['amount'])) > 0.02:
bot.click(x=445, y=612) # "Exception" button
bot.type_text(exception_queue, invoice['id'])
send_email(ap_team, f"Mismatch on {invoice['id']}")
# TODO: breaks when SAP updates UI layout“Match each invoice line to the PO and goods receipt.
If the shipping fee is >10% of the PO total, ask Sarah for approval.
Post the matched record back to NetSuite.”
Minutes, not days.
Matching happens within minutes of invoice arrival. Enable on-time or early payments, capture discounts, and keep vendors happy.
Multi-GRN reconciliation.
The platform tracks multiple goods receipts against a single PO, reconciling partial shipments automatically. One PO, three deliveries, two invoices? Handled.
No guessing, no silent errors.
When a new vendor format, an unexpected price variance or a missing field appears, Kognitos stops and asks your AP team: “Is this the new tax ID?” Once confirmed, that rule is permanent.
The real cost of “automation.”
RPA isn’t cheap when you factor in the $150K+ developers needed to fix broken bots.
| Manual | Legacy RPA | Kognitos | |
|---|---|---|---|
| Time to live | N/A | 3–6 months | 2 weeks |
| Build team | AP clerks | 2–4 developers ($80–150K/yr each) | Your AP team |
| Upfront cost | $0 (but you’re stuck) | $150K–$400K | < $30K |
| Blended cost/invoice | $15–$25 | $10–$16 | $3 |
| Maintenance | High labor cost | $10K–$30K+/yr (bot fixing) | Self-healing |
| Flexibility | Fluid (manual) | Brittle (breaks on UI changes) | Dynamic (English commands) |
Honest fit. Best fit: organizations processing 5K+ invoices/mo with standard ERP integrations (SAP, Oracle, NetSuite). For complex global payments across 50+ countries and currencies, a dedicated global payments platform may complement Kognitos. That said, 3-way matching is just the starting point, the platform extends to full finance automation, procurement, and sales order processing.
Risk-free pilot. First process automated in 14 days or you don’t pay. 30-day pilot, 1,000 invoices, $0.
Sources: APQC 2025 AP benchmarks · Mosaic Corp 2025 · Vendr transaction data · AIMultiple RPA pricing research. Kognitos figures based on published consumption pricing and deployment timelines.
Every decision logged. This is what your auditor sees.
Every step logged in plain English, full audit trail, no black-box decisions.
- Rule applied: [PO #4521] matched [Invoice #7893]
- Shipping variance (2%) within $10 threshold.
- ✓ Approved by System, Rule: “Accept variances <5% per AP policy.”
- Posted to GL: Acct 5200 · Cost Center 410 · Batch #0327-A
Auditor-ready, every transaction.
A chronological, plain-English execution log documents every extraction, cross-reference check against the purchase order, and approval step.
Escalation rules in plain English.
Variances over your policy threshold are flagged and routed to your AP team via Slack or Microsoft Teams, never left in a dead queue.
SOC 2 Type II, HIPAA, GDPR.
Data encrypted in transit and at rest, with full PII masking. Native connectors for SAP, Oracle NetSuite, Microsoft Dynamics 365, Epicor, and Sage.
You pay $15+ today. Pay $3 with Kognitos.
- Day 1Connect your ERP
- Day 14First automated invoice
- Day 21Custom ROI report delivered
- Day 30Go to production or walk away
Pilot
Prove it with your hardest invoices. First process live in 14 days.
- Full 3-way match automation
- Bi-directional ERP sync (1 system)
- Dedicated onboarding support
- Delivered ROI report at day 21
Starter
Full 3-way match + ERP sync. The core product.
- Everything in Pilot, plus:
- Smart Exception Handling (human-in-the-loop)
- GL coding & approval routing
- Volume pricing (5K–50K+/mo tiers)
- Standard support (business hours)
Platform
Ready for more? 3-way matching is just one application of the Kognitos platform. Companies like JBI start with invoice matching and expand from there.
- Everything in Starter
- Expand to AR, reconciliation & close
- Unlimited automations & users
- Priority support & dedicated CSM
FAQs
We process over 10,000 invoices a month, can Kognitos handle that volume without slowing down or requiring additional headcount?
Yes. The Kognitos enterprise platform scales horizontally to process tens of thousands of complex invoices monthly with zero performance degradation. By replacing manual workflows with an intelligent digital workforce, accounts payable teams can handle massive volume spikes during peak cycles without adding headcount, significantly driving down the total cost per invoice.
Our invoices come in different formats from hundreds of vendors. Do we need to build templates for each one, or does the AI adapt automatically?
Kognitos requires absolutely zero templates or model pre-training. Powered by advanced computer vision and generative AI, our platform dynamically reads and interprets unstructured data from any vendor layout, extracting line items, tax IDs, and totals natively on arrival.
What happens when an invoice doesn’t match the PO, does it auto-escalate, or does it sit in a queue? Who controls the escalation rules?
Mismatches trigger conversational exception handling rather than sitting in a dead queue. The platform automatically flags variances exceeding your policy threshold and routes them to your AP team via Slack or Microsoft Teams. Process owners control these escalation rules using plain English instructions.
We’re already on SAP/Oracle/NetSuite, how long does it actually take to go live, and do we need IT involved?
Traditional integrations take months, but Kognitos can go live with a risk-free 3-way match deployment within 14 to 30 days. Because our platform is non-invasive and interacts with software UIs alongside native integration connectors, it requires minimal IT overhead or infrastructure changes.
How does Kognitos give us an audit trail auditors can follow, can we show exactly why an invoice was approved or flagged?
Kognitos generates a comprehensive, chronological, plain-English execution log for every single transaction. Unlike black-box RPA bots or probabilistic AI models, every extraction, cross-reference check against the purchase order, and approval step is clearly documented to satisfy strict Big 4 compliance audits.
We already have an ERP. Why do we need Kognitos?
ERPs are great at storage, but terrible at logic. Kognitos acts as the “brain” that feeds your ERP clean, matched data, handling partial deliveries, shipping discrepancies, and exceptions that usually require a human.
How do you prevent AI hallucinations in financial data?
We don’t let the AI “guess” financial values. Our patented runtime only executes logic defined in English. If a rule doesn’t exist, it stops and asks you. Every decision is logged with a full audit trail.
We tried RPA and it was a nightmare. How is Kognitos different?
RPA relies on “bots” that break when a UI changes or a PDF layout shifts. Kognitos uses English-as-Code, it understands the data, not pixel locations. If a vendor changes their invoice format tomorrow, Kognitos asks you to confirm the change, then handles it forever. No developer, no ticket.
What about security and compliance?
SOC 2 Type II, HIPAA, and GDPR compliant. Data encrypted in transit and at rest, with full PII masking. Native connectors for SAP, Oracle NetSuite, Microsoft Dynamics 365, Epicor, and Sage.
This sounds too good to be true. How can we verify?
Fair. That’s why we offer a free pilot. Pick your hardest invoice type, partial deliveries, multi-format vendors, whatever keeps your team up at night, and let Kognitos prove it in your environment. 1,000 invoices, 30 days, $0.
Ready to recover your margin?
First process automated in 14 days, or you don’t pay.