Box Intelligent Content Management, Fully Automated.
Automate file classification, retention enforcement, and collaboration workflows in Box using natural-language rules your compliance team owns.
Describe It in English.
It Runs Deterministically.
Overview
Scan Box folders for new or modified files; classify content based on metadata and text analysis; enforce retention policies and notify stakeholders when documents require review or approval.
Execution Steps
Detect and Classify New Content
- Monitor Box folders for newly uploaded or modified files using event streams
- Analyze file content and metadata to assign classification labels such as confidential, internal, or public
Enforce Retention and Access
- Apply the appropriate Box retention policy based on classification and regulatory requirements
- Restrict sharing permissions for files classified as confidential and log any existing external links
Route for Review
- Create a Box task assignment for the content owner when a file requires periodic review or re-certification
- Post a summary of newly classified and policy-enforced files to the compliance team Slack channel
Enterprise
Use Cases
Automated Content Classification
Classify every file uploaded to Box based on its content and metadata — no manual tagging or reliance on end users to pick the right label.
Retention Policy Enforcement
Automatically apply and enforce Box retention schedules so regulated documents are preserved or purged exactly when required.
External Sharing Audit
Continuously scan Box for files shared externally, flag unauthorized shares, and auto-revoke links that violate data governance policies.
Box cloud content automation questions.
What can I automate between Kognitos and Box?
Document-driven AP, claims, contract, and onboarding workflows; metadata-driven routing; folder hygiene; e-signature triage; retention policy enforcement; and downstream posting into ERP, CRM, or ITSM. Kognitos reads Box content (any format) using its document AI, applies your written policy, and writes back metadata, comments, or moves with audit.
How does Kognitos connect to Box?
Through the Box Content API using OAuth 2.0 (JWT or standard) and webhook subscriptions. The Kognitos app is installed at the enterprise scope with least-privilege permissions, and tokens are stored in a managed secret store.
Which Box events can trigger a Kognitos automation?
FILE.UPLOADED, FILE.COPIED, FILE.MOVED, METADATA.INSTANCE_UPDATED, TASK_ASSIGNMENT.UPDATED, COMMENT.CREATED, and scheduled jobs for nightly folder hygiene.
Is content in Box safe with Kognitos?
Yes. Kognitos is SOC 2 Type II, encrypts data in transit and at rest, only requests scopes your automation needs, and never uses your documents for model training. Optional VPC peering and private networking are available for highly regulated environments.
How do I get started with the Kognitos + Box integration?
Book a demo. We'll help you install the Kognitos Box app, scope it least-privilege, and ship a document-driven automation (AP, claims, or contract intake) written in plain English in the first session.
