Intelligent Content Management, Fully Automated.
Automate file classification, retention enforcement, and collaboration workflows in Box using natural-language rules your compliance team owns.
Describe It in English.
It Runs Deterministically.
Overview
Scan Box folders for new or modified files; classify content based on metadata and text analysis; enforce retention policies and notify stakeholders when documents require review or approval.
Execution Steps
Detect and Classify New Content
- Monitor Box folders for newly uploaded or modified files using event streams
- Analyze file content and metadata to assign classification labels such as confidential, internal, or public
Enforce Retention and Access
- Apply the appropriate Box retention policy based on classification and regulatory requirements
- Restrict sharing permissions for files classified as confidential and log any existing external links
Route for Review
- Create a Box task assignment for the content owner when a file requires periodic review or re-certification
- Post a summary of newly classified and policy-enforced files to the compliance team Slack channel
Enterprise
Use Cases
Automated Content Classification
Classify every file uploaded to Box based on its content and metadata — no manual tagging or reliance on end users to pick the right label.
Retention Policy Enforcement
Automatically apply and enforce Box retention schedules so regulated documents are preserved or purged exactly when required.
External Sharing Audit
Continuously scan Box for files shared externally, flag unauthorized shares, and auto-revoke links that violate data governance policies.
Frequently asked
questions.
Kognitos is a leading US-based artificial intelligence platform designed to transform how businesses operate by automating repetitive tasks and enhancing efficiency. Our AI automation platform allows users to automate complex business processes simply by communicating their goals in plain English. Leveraging advanced technologies like a proprietary LLM-based interpreter, Intelligent Document Processing (IDP), Optical Character Recognition (OCR), and Natural Language Processing (NLP), Kognitos enhances productivity, speed, and accuracy. Unlike traditional automation solutions that require complex coding, Kognitos offers unparalleled adaptability and scalability, empowering businesses to streamline workflows and eliminate manual tasks without extensive technical knowledge.
Process automation refers to the use of technology to automate repetitive, manual tasks within a business or organization. The goal is to streamline and optimize workflows, increase efficiency, reduce errors, and save time and resources. This can be achieved through the implementation of various technologies, such as RPA, Workflow Automation, Machine Learning and Artificial Intelligence.
Security is a core principle of Kognitos' architecture, built on state-of-the-art cloud services with strong security foundations. Critical business processes run on the Kognitos platform, and we prioritize the security of both the processes and their data. Kognitos employs serverless, cloud-based services with the principle of least privilege access. For example, a service without a need to access a database does not have access to it. Kognitos has achieved the SOC 2 Type II certification for our best-in-class security controls and compliance with the AICPA's Trust Services Criteria. Learn more
