Process Details

Inputs: Commercial Invoice document (e.g., PDF, JPG, PNG) received as an email attachment.
Outputs: An Excel file containing a detailed breakdown of original line items, retrieved tariffs, and calculated adjusted prices. An email notification containing a summary of the results in an HTML table. The original invoice and the generated Excel report sent as email attachments.
Systems: Email System (e.g., Microsoft Outlook, Google Workspace) for receiving invoices and sending reports. U.S. International Trade Commission (USITC) Harmonized Tariff Schedule API for data enrichment.

Commercial Invoices Tariff Reviewer

Agnostic

Use Case Overview

An AI Agent that automates the extraction of data from an invoice and enriches it by looking up HTSUS tariff information online. It then calculates adjusted prices based on the tariffs and emails an Excel report containing the final, enriched data.

Challenges

High potential for costly errors from manual data handling.
Significant time and resources are spent on repetitive, low-value work.
The manual process is difficult to scale without increasing headcount.
Process bottlenecks lead to delays and missed deadlines.

Solution

This use case solution follows these general steps at a high level:

Data ExtractionThe agent receives a commercial invoice (e.g., PDF, image) from an email attachment. It uses AI to extract structured header data (like Invoice #, Shipper, Bill of Lading #) and detailed line-item information (like Quantity, Description, HTSUS Code, Unit Price).
Tariff EnrichmentFor each line item, the agent isolates the Harmonized Tariff Schedule (HTSUS) code, queries the official U.S. International Trade Commission (USITC) public API, and retrieves the applicable tariff percentages.
Price CalculationThe agent calculates the aggregate tariff percentage for each item and then computes the new tariff-adjusted unit price and total price, adding this information to the extracted data.
Report GenerationIt compiles all the original and newly calculated data into a structured Excel spreadsheet, named dynamically with the invoice number.
Notification & DeliveryThe agent formats a summary of the results into an HTML table, embeds it in a professional email, attaches the generated Excel report and the original invoice document, and sends it to the designated recipient for review.

Primary Benefits

Increase EfficiencyDramatically reduce the time and manual effort required to complete the process.
Enhance AccuracyEliminate human error to ensure data integrity and reduce financial risk.
Empower EmployeesFree your team from monotonous tasks, allowing them to focus on strategic work that requires their expertise.
Improve ScalabilityHandle growing volumes of work without a proportional increase in operational costs.
Ensure TransparencyMaintain a complete, auditable trail of every action the AI agent takes, described in plain English.

Related Use Cases

It retrieves tariff data by directly querying the official Harmonized Tariff Schedule (HTSUS) public API, which is maintained by the U.S. International Trade Commission (USITC). This ensures that the tariff percentages used for calculations are always the most current ones published by the U.S. government.

The agent uses advanced AI-powered data extraction techniques. It can handle a wide variety of layouts from different suppliers, making it highly adaptable.

The agent is designed to grow with your business. It is built on a scalable, cloud-based platform. It can be configured to run in parallel, allowing it to process a high volume of invoices concurrently without creating a backlog.

Business Impact in Production

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Commercial Invoices Tariff Reviewer

Use Case Overview

Challenges

Solution

Primary Benefits

Related Use Cases

Business Impact in Production

Ready to Redefine Your Back Office?

Book a 30-Minute Use Case Discussion

Commercial Invoices Tariff Reviewer

Use Case Overview

Challenges

Solution

Primary Benefits

Related Use Cases

Where does the agent get the tariff information, and how do we know it's current?

Our vendors send invoices in many different formats (PDF, JPG, etc.). How does the agent handle this variability?

We process hundreds of invoices a day. How does the agent scale?

Business Impact in Production

Ready to Redefine Your Back Office?

Book a 30-Minute Use Case Discussion