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Process Details

  • Inputs: Commercial Invoice document (e.g., PDF, JPG, PNG) received as an email attachment.
  • Outputs: An Excel file containing a detailed breakdown of original line items, retrieved tariffs, and calculated adjusted prices,An email notification containing a summary of the results in an HTML table,The original invoice and the generated Excel report sent as email attachments.
  • Systems: Email System (e.g., Microsoft Outlook, Google Workspace) for receiving invoices and sending reports, U.S. International Trade Commission (USITC) Harmonized Tariff Schedule API for data enrichment.

Tariff Reviewer

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Use Case Overview

An AI Agent that automates the extraction of data from an invoice and enriches it by looking up HTSUS tariff information online. It then calculates adjusted prices based on the tariffs and emails an Excel report containing the final, enriched data.

Challenges

  • High potential for costly errors from manual data handling.
  • Significant time and resources are spent on repetitive, low-value work.
  • The manual process is difficult to scale without increasing headcount.
  • Process bottlenecks lead to delays and missed deadlines.

Solution

This use case solution follows these general steps at a high level:

  1. Data AcquisitionIt retrieves bank statements (Excel) and transaction data from the ERP System's General Ledger.
  2. Transaction MatchingApplies pre-defined rules to match bank transactions with GL entries based on amount, date, reference numbers, and descriptions.
  3. Exception Identification & CategorizationIdentifies and categorizes unmatched items, outstanding checks, deposits in transit, bank fees, and interest.
  4. Automated Journal Entry SuggestionFor identified bank fees or interest, the AI agent can suggest journal entries to be posted in the ERP System.
  5. Reporting & ReviewGenerates a reconciliation report highlighting matched items, outstanding items, and exceptions, then routes it for review and approval.

Primary Benefits

  • Increase EfficiencyDramatically reduce the time and manual effort required to complete the process.
  • Enhance AccuracyEliminate human error to ensure data integrity and reduce financial risk.
  • Empower EmployeesFree your team from monotonous tasks, allowing them to focus on strategic work that requires their expertise.
  • Improve ScalabilityHandle growing volumes of work without a proportional increase in operational costs.
  • Ensure TransparencyMaintain a complete, auditable trail of every action the AI agent takes, described in plain English.

Related Use Cases

FAQ

Where does the agent get the tariff information, and how do we know it's current? +

It retrieves tariff data by directly querying the official Harmonized Tariff Schedule (HTSUS) public API, which is maintained by the U.S. International Trade Commission (USITC). This ensures that the tariff percentages used for calculations are always the most current ones published by the U.S. government.

Our vendors send invoices in many different formats (PDF, JPG, etc.). How does the agent handle this variability? +

The agent uses advanced AI-powered data extraction techniques. It can handle a wide variety of layouts from different suppliers, making it highly adaptable.

We process hundreds of invoices a day. How does the agent scale? +

The agent is designed to grow with your business. It is built on a scalable, cloud-based platform. It can be configured to run in parallel, allowing it to process a high volume of invoices concurrently without creating a backlog.

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