An AI Agent that automates the extraction of data from an invoice and enriches it by looking up HTSUS tariff information online. It then calculates adjusted prices based on the tariffs and emails an Excel report containing the final, enriched data.
Commercial Invoice document (e.g., PDF, JPG, PNG) received as an email attachment.
An Excel file containing a detailed breakdown of original line items, retrieved tariffs, and calculated adjusted prices. An email notification containing a summary of the results in an HTML table. The original invoice and the generated Excel report sent as email attachments.
Email System (e.g., Microsoft Outlook, Google Workspace) for receiving invoices and sending reports. U.S. International Trade Commission (USITC) Harmonized Tariff Schedule API for data enrichment.
High potential for costly errors from manual data handling.
Significant time and resources are spent on repetitive, low-value work.
The manual process is difficult to scale without increasing headcount.
Process bottlenecks lead to delays and missed deadlines.
The agent receives a commercial invoice (e.g., PDF, image) from an email attachment. It uses AI to extract structured header data (like Invoice #, Shipper, Bill of Lading #) and detailed line-item information (like Quantity, Description, HTSUS Code, Unit Price).
For each line item, the agent isolates the Harmonized Tariff Schedule (HTSUS) code, queries the official U.S. International Trade Commission (USITC) public API, and retrieves the applicable tariff percentages.
The agent calculates the aggregate tariff percentage for each item and then computes the new tariff-adjusted unit price and total price, adding this information to the extracted data.
It compiles all the original and newly calculated data into a structured Excel spreadsheet, named dynamically with the invoice number.
The agent formats a summary of the results into an HTML table, embeds it in a professional email, attaches the generated Excel report and the original invoice document, and sends it to the designated recipient for review.
Dramatically reduce the time and manual effort required to complete the process.
Eliminate human error to ensure data integrity and reduce financial risk.
Free your team from monotonous tasks, allowing them to focus on strategic work that requires their expertise.
Handle growing volumes of work without a proportional increase in operational costs.
Maintain a complete, auditable trail of every action the AI agent takes, described in plain English.
This use case solution follows these general steps at a high level: